Data Viewer Total Document Management (DvTDM) will help regain control of the information that's central to your organisation's workflow processes, while significantly improving workplace efficiencies and reducing the cost of doing business.

DvTDM equips progressive organisations with the expertise and tools to better manage the creation, capture, organization, storage, retrieval, manipulation and controlled circulation of drawings, CAD files and business documents.

While most document management software developers claim they can manage drawings i.e. their software may allow you add a drawing to the database and control access to who can check in and checkout the document, DvTDM's features far exceed these simple functions. DvTDM is a powerful and robust tool for managing everything from business documents to technical documents and drawings. DvTDM supports over 200 Engineering and Office document formats including: AutoCAD, Microstation, Word, Excel, Outlook, PDF, and many more.

Core DvTMD Features

Seamless Integration – Total interaction with all existing applications.

Time Tracking – Record the number of hours a file has been open in AutoCAD.

Version Control – Effectively control document revision processes so that the organisation's agreed procedures are rigorously adhered to.

Knowledge Groups – Group otherwise unrelated documents. If documents are deleted, added or modified, Knowledge Group Team Members are automatically notified.

Legacy Documents – Quickly and accurately index existing drawings into DvTDM.

Risk Management – Confidently locate the correct drawing, and apply exactly the levels of access control required.

Content Searching – Perform searches for text contained in any document, even when this was not part of the original index.

Graphical Workflow – Visually plan and implement the path a project takes by simply drawing lines. With DvTDM doing the rest, workflow can be easily streamlined for greater efficiency.

File Structure Support – Arrange files according to existing file and directory structure. folder names and file attributes can be used to populate the database.

Manage Reference Files – Automatic cross-checking of the database to find all drawings that use the same reference files.

Watermarking – Automated watermarking to effectively maintain the security and integrity of drawings and related documents.

Project Wizard – Create new projects quickly by populating predefined fields with information such as project name, number, drawing number structure etc.

Redlining – Make comments or markups on an image without effecting the original drawing.

Web Interface – The ability to operate DvTDM through an internet browser.

Security – Drawing by drawing, you decide who is permitted access to view, edit and print.

Electronic Transmittal Engine – Create a transmittal document automatically.

ISO Compliance – Be confident in the knowledge that your Document Management software complies with the International Standards Organizations guidelines for document management.

DvOffice For Office Document Management

For organizations that don't have to manage CAD drawings, DvOffice is the perfect solution. With all the functions of DvTDM except those relating to CAD drawings, DvOffice provides document management tools to suite every organization.

DvOffice is an extremely functional document management solution that can handle over 200 file types, and includes advanced features such as content search, revision control, internet access to files from anywhere in the world, and unlimited group level security. DvOffice can be customised and configured to meet the needs of individual organizations.

DvOffice Core Features

Access and manage documents worldwide from a central repository through Internet Explorer.

Locate documents quickly and ensure they never lost, misplaced or misfiled.

Apply strict version control so that there is never any doubt 'who has got what' and if all modifications and amendments have been incorporated.

A document's links to other references, templates and files are fully protected should the latter be subject to modification or deletion.

Sort and file incoming emails based on the subject, or the contents, i.e. if they contain the project name or number or who the emails are from.

Archive all projects, matters or transactions knowing that all information, including emails, is stored in a single project related location.

Index documents by searching for words inside the emails and their attachments even when this was not part of the original index. Searching is incredibly fast.

Email information without the need to send actual documents. All the recipient needs to do is click on a URL to view the document in question. In this way you prevent the incidence of duplicate files being stored locally and the ensuing risk of an incorrect version being used.