While many files, letters, attachments and the like are now sent electronically, organizations are all still confronted by the large number of hardcopy documents that are constantly arriving from within and without the organization. We remain a very long way away from the paperless office; scanning software is essential for any company that needs to capture hard-copy documentation.

When used for front-end document capture to the Practical Programs DvTDM and DvOffice management systems, DvScan accelerates business processes by collecting documents, transforming them into accurate, retrievable information, and delivering them into business applications and databases. With DvScan, paper documents are scanned directly into DvTDM for indexing, automatically assigned the correct security status, and are immediately ready for use throughout the organization.

What Happens If Hard-Copy Data Is Neglected?

Productivity losses searching for hard-copy documents.

High office space costs for paper storage.

Risk of not meeting legal document-retention requirements should files be lost, misplaced or misfiled.

Slow communications with customers and suppliers.

Why Use DvScan / DvScan Pro?

Data Viewer Scan (DvScan) is designed to make conversion of your hard copy documents to a manageable electronic format easy. DvScan has been designed in conjunction with a industry leading scanning bureau to ensure the solution offers far more than the usual standard feature list to help your organisation realise significant process improvements.

Efficient management of business information is critical to the success of any organisation but is becoming an increasingly complex and unmanageable task using paper-based workflow processes. DvScan will help you realise the full benefits of digitising your data and ensure you gain easy access to valuable information in an electronic format.

The imperative to convert information from hardcopy documents to digital data is driven by the sheer volume of paper-based information that organisations need to manage in the modern age and the enormous amount of time that is wasted on non-productive tasks such as searching, photocopying, filing and retrieving documents.

When a hardcopy document is converted to digital format and managed by our scanning software and document management systems:

Information distribution costs are reduced.

Document distribution becomes much faster and easier.

Substantial saving can be made in storage costs.

Access can be rigorously controlled.

The incidence of lost, misplaced or misfiled records is prevented..

The problems of fire risk and physical damage are reduced.

The document immediately becomes part of the organization's ‘knowledge pool'.