Data Capture - Right The First Time
Capturing data correctly the first time is the key step in keeping data pristine, and OCR technology is a critical component in achieving this. Modern OCR technology can automatically read form data and, with error tolerances set very high, can ‘read’ at near 100% accuracy.
Scalability
Scalable data capture software solutions can greatly reduce cost and operator fatigue. Scalability is achieved through replication technology so manual data entry can be done at geographically dispersed keying sites. The keying and verification modules should be deployed to optimize the scope, productivity, and accuracy of the work performed at manual keying locations.
The importance of keying and verification
Keying and verification modules optimize the scope, productivity, and accuracy of work performed at manual keying locations. A robust keying module provides a powerful and flexible way to manually validate unrecognized fields and characters.
To promote keying accuracy, the keying module should use double or triple verification of critical data fields. If the results from double and triple keying don’t match, the data is sent to auditors who are able to assign specific error codes to erroneously keyed information. The keying module also allows administrators to monitor productivity at each keying station as well as track overall system performance.
Increased data operator efficiencies
Implementing techniques to enhance operator efficiency makes a distinct difference in heightened productivity and reduced fatigue. The steps below are sure-fire ways to accomplish both goals.
Modern automated data entry or data capture software tools can eliminate up to 90% of existing forms processing keystrokes. Advanced keying schemes, when coupled with intelligent recognition, improve accuracy and significantly reduce operator fatigue.
Organizations can leverage hardware investments by using data capture software to automatically read information whenever possible. Technology is consistent, doesn’t get tired and allows operators to better focus their energies.
The amount of operator effort needed will depend on the type of form being processed, so clearly understanding and defining a processing job will simplify operator tasks.
Individual data entry operators have different skills. To keep accuracy and processing speed up, give those new to the job “easier” keying tasks, like phone numbers and dates. More complex keying tasks, such as addresses, can be given to more skilled workers.
Forms typically contain more than one kind of text, and data capture can be simplified by using technology that combines multiple engines to recognize combinations of text types.
Intelligent recognition software improves recognition performance by incorporating custom lookup databases, rules on field properties, context, and business rules.
Using data capture software tools that allow specification of fields such as the number of digits, range of values, or specific vocabularies for data lookup increases accuracy and improves operator efficiency.
Form processing that applies logic to data capture software, dictates how information should be entered, reducing required manual entry.
A well integrated data capture system with forms recognition will pay big dividends. Integrating modern keying tools for operators will help increase speed and accuracy and sophisticated forms processing and data capture software that includes OCR technology, intelligent keying schemes and data output manipulation will most effectively automate forms processing.
Where to find out more
Feel free to browse around our website, download some of our whitepapers and success stories, and contact us - it's as simple as that. We'll be more than happy to help you to make the right information management decision.
